Scheduling Meetings & Special Events


Please contact the Meetings Department for assistance with all of your meeting needs both internal and external as it relates to the Philadelphia Bar Association. Our staff will handle venue recommendations, contract bookings, food/beverage needs and A.V requests. All contract negations must be handled through the Meetings Department. Pursuant to a resolution adopted by the Board of Governors, the Bar Association and its sections and committees are prohibited from holding any Bar Association-sponsored event at institutions that discriminate on any basis with regard to their membership policies. Should you have any questions regarding this policy, please contact Tracey McCloskey, Director of Meetings & Special Events, at or  (215) 238-6360.

Internal Meetings

Internal meetings are those meetings held at the Bar Association's headquarters at 1101 Market Street. We encourage you to have your meetings in our offices. Rooms and meals can be reserved and arranged for groups up to 100 people depending on availability. Bar Association sections and committees have first priority on the use of our meeting rooms, however rooms should be reserved as soon as possible since these rooms are in high demand and our schedule fills up quickly.

To schedule a meeting at the Bar Association please contact Dawn Petit, Meetings Coordinator, at or  (215) 238-6367. You will be asked to detail your specific needs (food, audio visual needs, number of expected guests, etc.). Should you choose to host a meeting outside of the Association's Headquarters, you will still need to contact the Meetings Department to check for conflicting events and to have it added to the Association's website calendar. This will help avoid conflicts between events that might otherwise compete for attendees.

We recommend that all section and committee chairs send Dawn Petit a list of tentative dates your section or committee would like to host at the Association for the entire year so that we can immediately put them on our calendar and advise you well in advance if there are any meeting conflicts. We will hold dates for your section or committee while you are in the process of coordinating speakers, facilities, etc. However, demand for use of Bar Association meeting space is high, and dates cannot be held for indefinite periods of time. We will make every effort to accommodate your needs.

External Meetings/Events

External meetings are those meetings/events that are held at facilities outside of the Association Headquarters that require the rental of meeting space and the purchase of food and beverage (i.e.: hotels, catering facilities, museums, ballparks, etc). To make arrangements for external meetings, please contact Tracey McCloskey, Director of Meetings and Specials Events. Please note that all meetings/events that are scheduled at locations other than the Bar Association or individual law firms must go through the Director of Meetings.

Pursuant to the bylaws of the Philadelphia Bar Association, all contractual relationships, particularly as they relate to outside facilities, catering, etc., must be approved and signed by the Executive Director of the Bar Association. Under no circumstances may members obligate the Association without prior notification and consent of the Executive Director. These requirements protect both our members and the Association in the event that functions must be canceled or changed in any way.

 Handbook updated as of December 29, 2016.

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